Oxford Reading Lists Online (ORLO): So, you've inherited an ORLO list...

Please check that you have found the latest version of the list you have inherited. Lists are copied and rolled over each summer to create lists for the next academic year (see the Rollover page for further details) and so multiple versions of the same list can exist at once. 

Check which time period has been set as the prefix to the list (e.g. AY25-26_). Please ensure you are editing and publishing the latest version of list as changes cannot be copied and pasted between separate lists. Contact your subject consultant or College Library if you are uncertain if you have the latest version of your list.

Please see the PDF guide below on how to assign a list owner:

When deciding who to assign as the list owner, you may wish to consider the following:

• Multiple people with Instructor permissions can be assigned to edit an ORLO list at once.
• Only those with an ORLO Instructor permissions can be assigned as a list owner or collaborator.
• You may wish to set the course convenor or the administrator as the list owner. 
• Assigning a list owner or owners can act as a point of contact for students when they have questions about the list or accessing the materials.
• Students can search for ORLO lists from the homepage by list owner names. 
• When lists roll over in the summer, the latest version of this list will automatically appear in the assigned owners' 'My Lists' tab. This helps you to find the list to make edits and publish it list before the start of the next academic year.

These details may have already been added to your list, but you may wish to double-check they are still correct (it might be the case that this course didn't run in the last academic year):

• List title. Please ensure this adheres to the ORLO Naming Convention and starts with
  • A time period
  • a department or college code
• A Course Record. This ensures you can request digitisations on items. 
• Student numbers. These help librarians to make purchasing decisions for course materials when reviewing lists. Add these into your Course Record Request form, or tell the ORLO Co-ordinator by emailing orlo@bodleian.ox.ac.uk

Please see the below PDF guide for some tips on how to edit the existing list. Other sections of this LibGuide that will be useful for editing lists would include the Bookmarking, Digitisations and FAQ tabs above.  

Final steps:

• Publishing lists. Only published lists can be seen by students so please ensure you click the Publish button if it is visible at the top of your list so that the list and all its resources are visible to students.  
• Embedding lists in Canvas. Students can access their lists directly from their Canvas course. Please see the Canvas tab for details on how to embed your list in Canvas (N.B. only published lists can be embedded). 
• Sharing URLs. Once the list is published, please ensure that you share the 'Shareable Link to List' with your students, using the latest version of the list (e.g. a list with the current academic year set). URLs copied from the URL bar will not work.
• List reviews. Once published, a review request will be sent to library staff. Even if the review is pending, the list is immediately visible to students once published. Library reviews are carried out so that the relevant department library can look into purchasing materials and creating digitisations