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Submitting your thesis to ORA: Requirements

Purpose

This page outlines when a thesis can be deposited to ORA, and the requirements which must be met in order for the deposit to be eligible.

When to deposit

Current students must have been granted leave to supplicate following examination of their thesis to be eligible for deposit.

Theses should be deposited in good time (a minimum of five working days) in advance of graduation so that they can be processed by the ORA team.

Alumni and Oxford staff/researchers can deposit their thesis to ORA at any time.

Conditions of deposit

The following conditions must be met in order to deposit your thesis:

  • The degree for which your thesis was written is eligible for deposit (see: eligible degrees)
  • The deposited file should be the final examined version as it was passed by the examiners with all corrections included (see: what to deposit)
  • Inclusion of the thesis in ORA must not infringe copyright or any other rights including those rights of material included in the thesis where copyright is held by a third party. This is the responsibility of the depositor to check (see: copyright)
  • The author must agree to the ORA deposit statement for theses
  • A digital version of the thesis must be submitted by the depositor (ORA cannot offer a digitisation service at the present time)

Additionally, for current students:

  • Any embargoes on access beyond 3 years must be approved by the supervisor or another appropriate person in the department which granted leave to supplicate.

For alumni and Oxford researchers/staff who graduated before the COVID-19 pandemic:

  • A print copy of the thesis must have been deposited in the Bodleian Library

ORA reserves the right to refuse any item if any of these conditions are not met, or in any other exceptional circumstances.

Oxford Glossary

Supplicate: Ask for a degree to be conferred at a degree ceremony.  E.g. candidates who satisfactorily complete a DPhil are granted ‘Leave to supplicate’, meaning they have passed.