Virtual Reality: Policy

Usage of equipment and libraries, also falls under the following policies, which would apply for any VR activities in the Radcliffe Science Library:

The Radcliffe Science Library's VR equipment are available to University of Oxford students, faculty and staff to capture 360 scenes or view VR content under supervision and guidance from Library staff.

I. The  Radcliffe Science Library's VR equipment may be used only for lawful purposes. No one will be permitted to use the Library’s VR equipment to create or view material that is:

  a.   Prohibited by UK law.

  b.   Unsafe, harmful, dangerous or poses an immediate threat to the well-being of others. 

  c.   Capturing or viewing graphic content.

  d.   Obscene or otherwise inappropriate for the Library environment.

II. All requests for using the VR equipment are subject to approval based on scheduling and availability. The Library reserves the right to refuse any VR equipment requests for any reason.

III. The phone provided will only be used for its intended purpose.

IIII. Cost: Using the equipment is free.

V. Only designated Library staff will have hands-on access to the VR equipment.

VI. Any damages caused to the VR equipment while being loaned without RSL staff supervision will be paid for by the loanee to restore equipment to it's original condition.

Radcliffe Science Library VR Lending Agreement

My signature below indicates that I have read the VR Lending Agreement and that I agree to abide by these conditions of use when borrowing VR equipment from the Radcliffe Science Library:

• I agree to accept full responsibility for the VR equipment (and all accessories) while on loan to me.
• I understand that the loan period for the VR equipment is 7 days and that fines will be charged if the VR equipment is not returned on or before the date due.
• I will pay a late return fee of £10.00 if I fail to return the VR equipment to the Library’s Enquiry or Circulation Desk by the time it is due.
• I accept full financial liability for the VR equipment and its accessories, while in my possession.
• I agree to pay all costs associated with damage to, loss of, or theft of the VR equipment and accessories (£400 plus accrued late return fees for the Samsung Galaxy S7, £80 for the Gear VR, £350 for the Gear 360, £54 for the rechargeable battery pack, £10 for microSD card, £40 for the Wireless Controller, £15 for the headphones, £20 for the padded case, £600 for the Vive, £1000 for the laptop, £400 for the Oculus Rift, £300 for the Quest 2. ) while it is checked out to me.
• I agree that costs for any content I purchase for the equipment cannot be returned or refunded by the library and that such content will be erased from the Samsung Galaxy S7 or laptop upon return.
• I acknowledge that failure to pay any amount owing will be considered an outstanding debt to the Bodleian Libraries and will be added to my library account.
• I understand that any documents, photographs, recordings etc. created on or transferred to the Samsung Galaxy S7 or laptop while in my possession will be erased from the device after its return. It is my responsibility to copy any documents, photographs, recordings etc. I wish to retain to another, separate storage medium before returning the Samsung Galaxy S7 or laptop. The library is not responsible for storing, transferring or backing up this data.
• I agree that failure to comply with any of these rules and guidelines will result in the loss of the privilege of borrowing any library VR equipment.

If you have any questions or would like to discuss using the service, feel free to contact us at newtech.rsl@bodleian.ox.ac.uk.