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Alexander Library of Ornithology Guide: Managing your References

Links for Reference Management

Identify yourself with an ORCID iD

Author ID systems like ORCID help you keep track of your research publications (and impact).

An ORCID iD is a unique researcher identifier, used worldwide, that you keep throughout your life and retain even if you move institution.

It identifies you and your work, and prevents confusion between you and others with the same name or initials.

Use ORCID at Oxford to register your affiliation with Oxford. 

Find further information on the ORCID LibGuide.

Save time with a Reference Manager like RefWorks or EndNote

Cite your sources & create your bibliography in a flash

Reference management software allows you to create your own personal database of references for papers, reviews and other documents you have gathered. This means you can safely store, search and organise your references. When writing your paper you can automatically insert your citations in the desired format and create your bibliography at the click of a button. 

Choice of software

The University makes the packages RefWorks and EndNote Web available free of charge to university members. You can buy the full EndNote package  at a discounted rate from the OUCS shop. Several other packages can be freely downloaded from the Internet. These include Mendeley and Zotero which provide free basic accounts, although these are limited in the storage space available. If you are using LaTeX to process documents containing large amounts of mathematical formulae and expressions, you may find BibTeX a useful resource.

Need help?

The Libraries and OUCS run courses every term from basic to advanced level. If you can't attend a course, you can contact the library for one-on-one assistance. There's also plenty of material on-line. See the box below for some quick start guides.

Quick Help Guides

These documents provide quick 'how to' guides to help get you started with several different reference management packages.

PubMed & RefWorks

Importing from PubMed to RefWorks 

If you've done a search in PubMed:
  1. Tick the boxes of the records you want.
  2. Click on Send to Clipboard > Add to Clipboard.
  3. Click on Send to. Choose the Destination 'File' and the Format 'MEDLINE'.
  4. Click on Create File, then Save it to the Desktop as a text file. Note the file name. 
  5. Open RefWorks and Log in.
  6. In Refworks, hover on References dropdown and select Import.
  7. Make sure Import Filter/Data Source is NLM/PubMed and Database is PubMed.  You can also select a folder to import the file directly into if you wish.
  8. Browse your computer files for the PubMed results text file you saved from PubMed above.
  9. Click on Import.

Relevant Guides

Scopus & 'Papers'

A tool called Papers allows Apple Mac users to save and organise references from Scopus. To connect to Scopus from Papers, you need your institution's Scopus Account ID in order to allow authentication. 

Oxford University's Scopus Account ID can be found on this secure web page. Log in with your Oxford Single Sign On and scroll down the list of databases and passwords.